Free tool
What Should Your Season Mowing Package Cost
Enter your loaded crew hour cost, the visits you commit to, your cleanup hours and materials, and see the season price and per visit price that hit your target margin.
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How Many Weekly Mowing Accounts Can Your Crews Hold
Enter your crew count, mowing days, on property time and drive time between stops to see how many weekly accounts your route can carry before the days run past dark.
Every spring a lawn care owner sells past the point where the route still fits, and finds out in the third week of May when crews are finishing at eight at night and Friday properties are getting skipped. The math that prevents that is not complicated, but it has to include the two things owners leave out: the drive time between stops and the days rain takes away.
This calculator turns your crew count, mowing days and per stop time into the number of weekly accounts your operation can actually service. Use it before you take on a new neighborhood, before you decide whether to add a crew, and before you promise a Tuesday slot to twelve more houses on the other side of town.
Your result
Weekly crew hours available
81.8
Total mowing hours across all crews in an average week after rain loss.
Door to door minutes per account
47
What one weekly stop really costs you once windshield time is counted.
Weekly accounts the route can hold
104
Total weekly mowing customers your whole operation can service.
Accounts per crew
52
The weekly book one crew carries at these numbers.
Sell past this account count and the overflow shows up as Friday skips, evening finishes and crew turnover rather than as extra revenue.
Drive Time Is the Hour You Keep Giving Away
Nine minutes between stops sounds harmless until you multiply it. At ten stops a day that is an hour and a half of paid crew time producing nothing, every day, for six months. Cutting the average to five minutes by tightening a route to fewer neighborhoods buys back roughly forty minutes a day per crew, which is one extra property most days without adding a single labor hour.
This is why route density beats territory size in lawn care economics. A crew with fifty accounts in three subdivisions will outproduce a crew with fifty accounts spread across a county every single week of the season, on the same payroll. When you price a distant property, price the drive, or decline it and sell the hole in your existing neighborhood instead.
Leaving Room for the Weather You Know Is Coming
A route planned to one hundred percent of available hours is a route that fails the first wet week. Rain does not just remove a day, it makes the next cut slower, because tall wet grass takes longer, clogs decks and needs a second pass or a blow out of clumps. A schedule with no slack turns four rain days into a two week backlog and a run of unhappy customers.
The practical answer most working shops land on is to plan the route on four and a half or five mowing days and keep the balance of the week open for catch up, then treat Saturday as the release valve for genuinely bad weeks. Set the rain day input to what your own season actually looks like, not to what you hope it will be.
Questions about this calculator
How many lawns a day should one crew be doing?
It depends entirely on property size and route density, which is why this calculator asks for your own numbers instead of quoting a benchmark. A two person crew on tight half acre suburban lots often lands around eight to twelve stops a day. The same crew on scattered acre properties may only manage five or six.
When does the math say it is time to add a crew?
When your committed weekly accounts exceed the capacity number here for more than a couple of weeks running, and the overflow is showing up as evening finishes rather than as occasional catch up. Add the crew before the route breaks, not after, because you need signed season agreements to justify the payroll.
Should I count a third person on the crew as more capacity?
Only partly. A third crew member on typical residential lots adds real speed on trimming and blowing but rarely a full third of the output, because there is only so much room around a house. Measure your own two person and three person days over a few weeks before you assume the capacity gain.
More free tools and working documents
Working document
The Preseason Signup Checklist for Lawn Care Owners
Work these four stages between November and March and you will start the season with a committed route instead of a phone list.
Put that season number on a signed agreement
The figure this calculator just gave you is a quote until a homeowner puts their name under it. In a short demo we drop your result into a season agreement, attach the deposit, and generate the recurring visits so the property lands on a named route day that shifts when four rain days stack up. Bring one address and see it go from a number to a scheduled cut.